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How to Give Performance Reviews That Motivate Your Employees

Growing Your Business | Global Strategic Management Solutions

Motivate EmployeesEvery member of staff in an organization can benefit when performance reviews are used properly. This type of appraisal is an important motivational tool, although it can have the opposite effect if it is not handled well. In some organizations, managers fear the review period as much as the people they supervise because of the negative feelings that are generated during the process.


Employ a Fair Process


In order to get the best results from this discussion, the entire process should be fair. The forms designed by the Human Resources Department for performance reviews should be easy to use. Information that is utilized by the appraiser must be based on what they have seen directly, and not what they have heard from others. There should also be documentation to support the ratings that are given. This ensures that all managers who evaluate the individual will arrive at the same conclusion.


Consistency in the evaluation is essential. Inconsistent grading policies inhibit improvement. When assessing the work of employees, the same standards should be used by all supervisors in all departments, year after year. Anything else leads to frustration across the board, as all stakeholders struggle with a system that they perceive as flawed and erroneous.


Focus on Challenges and Successes


Supervisory level employees who are trained in how to use appraisals to encourage team members produce better results. They have a group of individuals who are more focused on their responsibilities because they know exactly what is expected of them. All of the staff produces better when they know their areas of weakness and strength.


All stakeholders should have a structured discussion about the challenges and successes that they faced during the year. When people feel that their successes are recognized, they feel motivated to produce more in the future. It is important that managers are knowledgeable about the job requirements and the tools that are necessary to perform certain tasks. In this way they can address shortfalls in equipment and training that prevent staff from excelling.


Discuss Solutions That Help Staff Members to Perform Better and Implement Them


When individuals raise concerns during the appraisal, this information must be used to address the problems that employees see. During the conversation, solutions that will lead to improvement should be discussed. If a team member asks for support with training or gear and several weeks or months pass without anything being done, they will become discouraged.


Information that is obtained in the discussion must be used to create a better working environment. People should know that their suggestions are being heard and their ideas are being used to help the company grow. This way, they will be more committed to the organization and link its success to their own happiness.


Grade Individuals on the Way They Follow and Promote Organizational Values


Employees who work in certain departments are usually aware of what the company could be doing better with respect to the values and mission of their team. The appraisal document should require input from all employees on company strategy. It must request ideas on ways in which the team can improve in areas such as customer service or technology. Each team player must be able to show how well they have performed with respect to each of the core values.


Have Followed up Sessions that are focused on Development


During an appraisal, the person who is being apprised may be overwhelmed by negative feedback. They may not hear solutions that are being put forward that can help to improve the way they carry out their responsibilities. By having a separate session in a few days’ time, you give them a period to cool off and look at suggestions that were discussed.


Managers should also revisit the solutions in another discussion within two weeks, in order to determine what progress has been made. Individuals will be encouraged if they find that the problems they identified with machinery, processes or communication are actually being addressed. They will also be held accountable for the changes that they are to make with respect to training or the way that they carry out their tasks.


Have Informal Appraisals More Often and Link Them to Other Incentive Programs


All members of staff should be regularly updated on their work in informal sessions. That way, they will have a chance to improve before the period for formal performance reviews rolls around. They will receive a better rating and be encouraged to keep their standards high throughout the financial year.


Incentive programs that are linked to these sessions can also have a positive effect. The rewards that are given do not have to be financial. Employees can be recognized for academic achievement in training programs that are work related. They may receive small tokens for satisfying the requirements of informal appraisals.


Construct Appraisal Documents That Integrate the Personal Work Goals of Employees


All employees have goals with respect to their personal performance within the organization. Determine what these are and make sure that they are included on the appraisal document. People work harder towards goals that they set themselves than objectives that are handed down to them by someone else without their input.


If all staff have the opportunity to develop personal targets that are in line with the aims of the enterprise, they are more likely to succeed. Team members must have some input when it comes to developing the goals that they are working towards. If they have no input and see the aims as impossible to achieve, they will not put out as much effort to accomplish them.


In order to get the results you want from performance reviews, they must be ongoing. Good managers give praise and correction all through the year, so that all employees can improve. People who wait months to give feedback are only seen to use appraisals as a punitive measure. Members of staff recognize it as such and react accordingly. Also check that corrections which are brought up in conversation are being implemented. By doing this, the entire organization will thrive.